Accounts Receivable Specialist job description.
An Accounts Receivable Specialist manages incoming customer payments, invoicing, and collections to support healthy company cash flow. They monitor outstanding balances, follow up on overdue accounts, and reconcile customer payments against invoices.
The Accounts Receivable Specialist job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Accounts Receivable Specialist Reports to: Accounts Receivable Manager or Controller
An Accounts Receivable Specialist manages incoming customer payments, invoicing, and collections to support healthy company cash flow. They monitor outstanding balances, follow up on overdue accounts, and reconcile customer payments against invoices.
- Generate and send customer invoices in a timely manner
- Apply incoming payments accurately against outstanding invoices
- Monitor accounts receivable aging and follow up on overdue balances
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
6 skill chips you can copy directly into your ATS.
Accounts Receivable Manager or Controller
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Generate and send customer invoices in a timely manner
- Apply incoming payments accurately against outstanding invoices
- Monitor accounts receivable aging and follow up on overdue balances
- Reconcile customer accounts and resolve billing discrepancies
- Communicate with customers regarding payment terms and outstanding balances
- Prepare accounts receivable reports for management
- Coordinate with sales and customer service on billing disputes
- Support month-end close by reconciling receivable balances
Required — and what would make a candidate excellent.
- 1+ years of accounts receivable or general accounting experience
- Proficiency with accounting software and spreadsheets
- Strong communication skills for customer follow-up
- Basic understanding of accounting principles
- Associate's degree in accounting or finance
- Experience with ERP or billing systems
- Experience with collections or credit management
Eight steps from download to publish.
- 01Open the Accounts Receivable Specialist job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Accounts Receivable Specialist job description any time you are opening or reopening a seat at this level. The entry band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Accounts Receivable Manager or Controller) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What does an Accounts Receivable Specialist do day to day?
- They send invoices, apply incoming payments, track overdue balances, and follow up with customers to keep cash flowing into the business.
- Does this role require collections experience?
- Not always for entry-level positions, but experience following up on overdue accounts is valued, especially in higher-volume environments.
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This Accounts Receivable Specialist job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.