Accounts Receivable Specialist job description.
An accounts receivable specialist manages the invoicing, collections, and cash application processes that keep a company's incoming payments accurate and current. They monitor customer accounts, resolve billing discrepancies, and support month-end close by ensuring receivables are reconciled and reported correctly.
The Accounts Receivable Specialist job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Accounts Receivable Specialist Reports to: Accounting Manager or Controller
An accounts receivable specialist manages the invoicing, collections, and cash application processes that keep a company's incoming payments accurate and current. They monitor customer accounts, resolve billing discrepancies, and support month-end close by ensuring receivables are reconciled and reported correctly.
- Generate and send accurate customer invoices on schedule
- Apply incoming payments to the correct customer accounts
- Monitor accounts receivable aging and follow up on overdue balances
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Accounting Manager or Controller
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Generate and send accurate customer invoices on schedule
- Apply incoming payments to the correct customer accounts
- Monitor accounts receivable aging and follow up on overdue balances
- Investigate and resolve billing discrepancies or disputed charges
- Reconcile accounts receivable subledger to the general ledger
- Prepare aging reports and collections status updates for management
- Coordinate with sales and customer service on account issues
- Support month-end and year-end close for receivables
Required — and what would make a candidate excellent.
- Associate degree in accounting, finance, or related field
- 2+ years of accounts receivable or collections experience
- Proficiency with accounting software and Excel
- Strong attention to detail and reconciliation skills
- Experience with ERP systems such as NetSuite or SAP
- Experience in a high-volume invoicing environment
- Working knowledge of GAAP fundamentals
Eight steps from download to publish.
- 01Open the Accounts Receivable Specialist job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Accounts Receivable Specialist job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Accounting Manager or Controller) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What's the difference between an AR specialist and a collections agent?
- An AR specialist handles the full invoicing-to-cash cycle including reconciliation, while a collections agent focuses specifically on pursuing overdue payments.
- What software experience should candidates have?
- Look for hands-on experience with accounting or ERP platforms such as QuickBooks, NetSuite, or SAP, plus strong spreadsheet skills.
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Billing Specialist
A billing specialist prepares, issues, and tracks customer or patient invoices, ensuring accuracy and timely payment collection.
Bookkeeper
A Bookkeeper maintains accurate financial records for a business, recording daily transactions, reconciling accounts, and preparing basic financial statements.
This Accounts Receivable Specialist job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.