Grant Manager job description.
A Grant Manager oversees an organization's portfolio of grant funding, from identifying opportunities through compliance and reporting after funds are awarded. They coordinate with program staff to develop budgets and track spending, ensure funder requirements are met, and maintain the documentation needed to sustain funding relationships and support future grant applications.
The Grant Manager job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Grant Manager Reports to: Director of Development or Executive Director
A Grant Manager oversees an organization's portfolio of grant funding, from identifying opportunities through compliance and reporting after funds are awarded. They coordinate with program staff to develop budgets and track spending, ensure funder requirements are met, and maintain the documentation needed to sustain funding relationships and support future grant applications.
- Research and identify grant funding opportunities aligned with organizational priorities
- Coordinate development of grant proposals, budgets, and supporting materials
- Track grant deadlines, deliverables, and reporting requirements
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Director of Development or Executive Director
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Research and identify grant funding opportunities aligned with organizational priorities
- Coordinate development of grant proposals, budgets, and supporting materials
- Track grant deadlines, deliverables, and reporting requirements
- Monitor grant spending against approved budgets
- Ensure compliance with funder terms, conditions, and regulations
- Prepare progress and financial reports for funders
- Maintain accurate grant files and audit-ready documentation
- Liaise with program staff, finance, and funders throughout the grant lifecycle
Required — and what would make a candidate excellent.
- Bachelor's degree in nonprofit management, public administration, or related field
- 3+ years of experience in grant management or grant writing
- Strong organizational and budget-tracking skills
- Excellent written communication for reports and proposals
- Experience with federal, state, or foundation grants
- Familiarity with grant management software
- Certified Grants Management Specialist (CGMS) credential
Eight steps from download to publish.
- 01Open the Grant Manager job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Grant Manager job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Director of Development or Executive Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How is a Grant Manager different from a Grant Writer?
- A Grant Writer focuses on drafting proposals to win funding, while a Grant Manager oversees compliance, budgets, and reporting for grants after they're awarded.
- What qualifications matter most for this role?
- Strong budget-tracking and compliance experience matter as much as writing skills, since much of the role involves managing funder requirements after an award is made.
Other documents in this neighbourhood.
Grant Writer
A grant writer researches funding opportunities and prepares proposals to secure grants from government agencies, foundations, and corporate donors.
Program Director
A Program Director oversees the planning, execution, and evaluation of one or more organizational programs, ensuring they meet objectives, budget, and compliance requirements.
Development Director
A Development Director leads fundraising and donor relations strategy for a nonprofit or institution, overseeing campaigns, grants, and major gift efforts.
This Grant Manager job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.