Production Coordinator job description.
A Production Coordinator manages the administrative and logistical details behind film, media, or manufacturing production. They schedule resources, track budgets and paperwork, and act as a central point of contact between departments to keep projects moving on time and within scope.
The Production Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Production Coordinator Reports to: Production Manager or Producer
A Production Coordinator manages the administrative and logistical details behind film, media, or manufacturing production. They schedule resources, track budgets and paperwork, and act as a central point of contact between departments to keep projects moving on time and within scope.
- Schedule production activities, crew, and equipment resources
- Track budgets, invoices, and vendor contracts related to production
- Coordinate logistics such as locations, permits, and travel arrangements
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
2 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Production Manager or Producer
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Schedule production activities, crew, and equipment resources
- Track budgets, invoices, and vendor contracts related to production
- Coordinate logistics such as locations, permits, and travel arrangements
- Maintain production paperwork, call sheets, and status reports
- Serve as a communication link between production departments
- Troubleshoot day-to-day production issues as they arise
- Support hiring and onboarding of production staff or crew
- Ensure compliance with production budgets and timelines
Required — and what would make a candidate excellent.
- 2+ years of production, media, or operations coordination experience
- Strong organizational and multitasking skills
- Proficiency with scheduling and budgeting tools
- Clear written and verbal communication skills
- Experience in film, TV, or manufacturing production environments
- Familiarity with production management software
Eight steps from download to publish.
- 01Open the Production Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Production Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Production Manager or Producer) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- Is this an entry-level or mid-level role?
- It's typically mid-level, usually requiring prior production assistant or coordination experience before stepping into the role.
- Does this role require on-set presence?
- Depending on the production type, coordinators may split time between office logistics and on-location support.
Other documents in this neighbourhood.
Stage Manager
A Stage Manager coordinates all technical and logistical elements of a live production, from rehearsals through performance.
Event Coordinator
An event coordinator plans and executes events from initial concept through on-site delivery, managing vendors, budgets, and timelines.
Production Manager
A Production Manager oversees manufacturing or production operations to ensure output meets quality, cost, and schedule targets.
This Production Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.