Training Coordinator job description.
A training coordinator organizes and administers employee learning and development programs, from scheduling sessions to tracking completion and compliance. They work closely with managers, trainers, and HR to ensure staff receive the onboarding, skills, and compliance training needed to perform effectively and safely.
The Training Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Training Coordinator Reports to: Training Manager or HR Director
A training coordinator organizes and administers employee learning and development programs, from scheduling sessions to tracking completion and compliance. They work closely with managers, trainers, and HR to ensure staff receive the onboarding, skills, and compliance training needed to perform effectively and safely.
- Schedule and coordinate training sessions, workshops, and onboarding programs
- Maintain training calendars, rosters, and completion records
- Coordinate logistics for in-person and virtual training delivery
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
2 qualifications that would make a candidate excellent in year two.
6 skill chips you can copy directly into your ATS.
Training Manager or HR Director
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Schedule and coordinate training sessions, workshops, and onboarding programs
- Maintain training calendars, rosters, and completion records
- Coordinate logistics for in-person and virtual training delivery
- Track compliance training deadlines and follow up on outstanding requirements
- Support the development of training materials and course content
- Evaluate training effectiveness through feedback and completion data
- Liaise with department managers to identify training needs
- Maintain the learning management system (LMS) and related records
Required — and what would make a candidate excellent.
- Associate's or bachelor's degree in HR, education, or related field
- 1-2 years of experience coordinating training or L&D programs
- Strong organizational and project management skills
- Proficiency with learning management systems and office software
- Experience with instructional design or adult learning principles
- Background in a regulated industry with mandatory compliance training
Eight steps from download to publish.
- 01Open the Training Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Training Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Training Manager or HR Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How does this role differ from a training manager?
- A training coordinator focuses on scheduling, logistics, and record-keeping, while a training manager owns program strategy and outcomes.
- What LMS experience should candidates have?
- Familiarity with any major learning management system is transferable; prioritize candidates who can administer courses, enrollments, and reporting.
Other documents in this neighbourhood.
Training Manager
A training manager designs, delivers, and evaluates employee development programs that build skills and support organizational goals.
HR Coordinator
An HR Coordinator supports the day-to-day administration of human resources programs, including onboarding, recordkeeping, and employee support.
Instructional Designer
An Instructional Designer creates effective learning materials and training programs for corporate, academic, or online audiences.
This Training Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.