Facilities Coordinator job description.
A facilities coordinator supports the day-to-day upkeep and administration of a company's physical workspace, coordinating maintenance requests, vendor schedules, and office logistics. They serve as the point of contact for facility issues and help ensure a safe, functional work environment.
The Facilities Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Facilities Coordinator Reports to: Facilities Manager
A facilities coordinator supports the day-to-day upkeep and administration of a company's physical workspace, coordinating maintenance requests, vendor schedules, and office logistics. They serve as the point of contact for facility issues and help ensure a safe, functional work environment.
- Coordinate maintenance requests and track them to completion
- Schedule and oversee vendor and contractor visits
- Monitor building systems and report issues to management
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Facilities Manager
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Coordinate maintenance requests and track them to completion
- Schedule and oversee vendor and contractor visits
- Monitor building systems and report issues to management
- Manage office supplies, furniture, and equipment inventory
- Support space planning and office moves or reconfigurations
- Maintain facility records, permits, and compliance documentation
- Respond to employee facility-related requests and concerns
- Assist with emergency preparedness and safety procedures
Required — and what would make a candidate excellent.
- High school diploma or equivalent; associate degree preferred
- 1-2 years of facilities, administrative, or office support experience
- Strong organizational and multitasking skills
- Proficiency with basic office software and work order systems
- Experience with facilities management software (CMMS)
- Knowledge of building codes and safety regulations
- Vendor management experience
Eight steps from download to publish.
- 01Open the Facilities Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Facilities Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Facilities Manager) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What is the difference between a facilities coordinator and facilities manager?
- A coordinator typically handles day-to-day operational tasks and vendor scheduling, while a manager owns budget, strategy, and staff oversight for the facility.
- Does this role require on-call availability?
- Many employers expect facilities coordinators to be reachable for urgent building issues outside standard hours, though this varies by organization size and site.
Other documents in this neighbourhood.
Facilities Manager
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio.
Office Manager
An Office Manager runs the day-to-day operations of a physical office — facilities, supplies, vendor relationships, and the support that keeps the workplace functioning..
Office Coordinator
An office coordinator manages daily administrative operations to keep a workplace running smoothly.
This Facilities Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.