Facilities Manager job description.
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio. They manage maintenance staff and vendors, budget for repairs and upgrades, and ensure facilities comply with safety and regulatory standards.
The Facilities Manager job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Facilities Manager Reports to: Director of Operations or Property Director
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio. They manage maintenance staff and vendors, budget for repairs and upgrades, and ensure facilities comply with safety and regulatory standards.
- Oversee day-to-day building maintenance and repair operations
- Manage facilities staff, contractors, and vendor relationships
- Develop and manage the facilities maintenance budget
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Director of Operations or Property Director
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Oversee day-to-day building maintenance and repair operations
- Manage facilities staff, contractors, and vendor relationships
- Develop and manage the facilities maintenance budget
- Ensure compliance with safety, health, and building codes
- Plan and oversee renovation, upgrade, and capital-improvement projects
- Respond to facility emergencies and coordinate rapid repairs
- Maintain preventive maintenance schedules for building systems
- Monitor energy usage and identify efficiency improvements
Required — and what would make a candidate excellent.
- Bachelor's degree in facilities management, engineering, or related field
- 3+ years of facilities or property management experience
- Knowledge of building systems (HVAC, electrical, plumbing)
- Strong vendor and contractor management skills
- Certified Facility Manager (CFM) credential
- Experience managing multi-site facility portfolios
- Familiarity with building management software
Eight steps from download to publish.
- 01Open the Facilities Manager job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Facilities Manager job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Director of Operations or Property Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What certifications benefit a Facilities Manager?
- A Certified Facility Manager (CFM) credential is widely recognized and can strengthen a candidate's operational and compliance expertise.
- How does a Facilities Manager differ from a Property Manager?
- Facilities Managers focus on the physical building systems and maintenance, while Property Managers often also handle leasing, tenant relations, and financial performance of the property.
Other documents in this neighbourhood.
Property Manager
A Property Manager oversees the daily operations of residential or commercial properties on behalf of owners.
Maintenance Technician
A maintenance technician performs routine and emergency repairs on facility systems, equipment, and structures to keep operations running safely and efficiently.
Operations Manager
An Operations Manager runs the operating rhythm of a business unit — supply chain, fulfilment, service delivery, or whatever the unit produces.
This Facilities Manager job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.