Personal Assistant job description.
A personal assistant provides direct administrative and logistical support to an individual, managing schedules, communications, and personal errands to keep their day running smoothly. The role requires discretion, flexibility, and strong organizational skills.
The Personal Assistant job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Personal Assistant Reports to: Employer or Household Manager
A personal assistant provides direct administrative and logistical support to an individual, managing schedules, communications, and personal errands to keep their day running smoothly. The role requires discretion, flexibility, and strong organizational skills.
- Manage calendars, appointments, and scheduling conflicts
- Coordinate travel arrangements and prepare itineraries
- Handle correspondence, phone calls, and email on the employer's behalf
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
6 skill chips you can copy directly into your ATS.
Employer or Household Manager
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Manage calendars, appointments, and scheduling conflicts
- Coordinate travel arrangements and prepare itineraries
- Handle correspondence, phone calls, and email on the employer's behalf
- Run errands and manage personal tasks as directed
- Organize files, documents, and personal records
- Coordinate with vendors, contractors, and household or office staff
- Maintain strict confidentiality regarding personal and business matters
- Anticipate needs and proactively resolve scheduling or logistical issues
Required — and what would make a candidate excellent.
- High school diploma required; associate or bachelor's degree preferred
- 2+ years of administrative or personal assistant experience
- Excellent organizational and time-management skills
- Discretion and professionalism when handling confidential information
- Experience supporting an executive or high-net-worth individual
- Valid driver's license
- Proficiency with scheduling and travel-booking tools
Eight steps from download to publish.
- 01Open the Personal Assistant job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Personal Assistant job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Employer or Household Manager) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How is a personal assistant different from an executive assistant?
- A personal assistant typically supports an individual's personal life and errands, while an executive assistant supports a specific business leader's professional workload; some roles combine both.
- What's the most important trait to screen for in this role?
- Discretion and reliability are essential, since personal assistants regularly handle confidential schedules, finances, and communications.
Other documents in this neighbourhood.
Executive Assistant
An Executive Assistant provides high-level administrative support to one or more executives.
House Manager
A house manager oversees the daily operations of a private household, supervising staff, managing schedules, and coordinating vendors and maintenance.
Virtual Assistant
A virtual assistant provides remote administrative, scheduling, and communication support to executives, small business owners, or teams.
This Personal Assistant job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.