Private Assistant job description.
A Private Assistant provides personal and administrative support to an individual or family, managing schedules, correspondence, travel, and household coordination. They handle confidential information with discretion, anticipate needs, and take on a wide range of personal and logistical tasks to keep their employer's daily life organized.
The Private Assistant job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Private Assistant Reports to: Employer or Household Manager
A Private Assistant provides personal and administrative support to an individual or family, managing schedules, correspondence, travel, and household coordination. They handle confidential information with discretion, anticipate needs, and take on a wide range of personal and logistical tasks to keep their employer's daily life organized.
- Manage calendars, appointments, and personal scheduling
- Coordinate travel arrangements, itineraries, and logistics
- Handle correspondence, phone calls, and confidential communications
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
2 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Employer or Household Manager
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Manage calendars, appointments, and personal scheduling
- Coordinate travel arrangements, itineraries, and logistics
- Handle correspondence, phone calls, and confidential communications
- Run errands and coordinate personal and household services
- Liaise with vendors, contractors, and household staff as needed
- Manage personal expenses, invoices, and basic budgeting tasks
- Organize personal documents, records, and files
- Anticipate needs and handle ad hoc requests with discretion
Required — and what would make a candidate excellent.
- 3+ years of experience in a personal assistant or executive support role
- Excellent organizational and time-management skills
- Strong discretion and ability to handle confidential information
- Flexibility to accommodate irregular hours or last-minute requests
- Experience supporting a high-net-worth individual or family
- Valid driver's license and willingness to travel
Eight steps from download to publish.
- 01Open the Private Assistant job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Private Assistant job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Employer or Household Manager) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How is this different from a Personal Assistant?
- The titles are largely interchangeable; 'Private Assistant' is sometimes used to emphasize a higher degree of confidentiality or household-level responsibility.
- Should this role require flexible or on-call availability?
- Yes, most private assistant roles require some flexibility outside standard business hours given the personal nature of the support provided.
Other documents in this neighbourhood.
Personal Assistant
A personal assistant provides direct administrative and logistical support to an individual, managing schedules, communications, and personal errands to keep their day running smoothly.
Executive Assistant
An Executive Assistant provides high-level administrative support to one or more executives.
Household Manager
A Household Manager oversees the daily operations of a private residence or estate, coordinating staff, schedules, vendors, and household budgets on behalf of the family.
This Private Assistant job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.