Program Coordinator job description.
A Program Coordinator supports the planning, scheduling, and day-to-day administration of an organization's programs or initiatives. They coordinate logistics, track budgets and timelines, and serve as a central point of contact between staff, participants, and partner organizations.
The Program Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Program Coordinator Reports to: Program Manager or Director
A Program Coordinator supports the planning, scheduling, and day-to-day administration of an organization's programs or initiatives. They coordinate logistics, track budgets and timelines, and serve as a central point of contact between staff, participants, and partner organizations.
- Coordinate scheduling, logistics, and resources for assigned programs
- Track program budgets, timelines, and deliverables
- Serve as the primary point of contact for program participants and partners
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Program Manager or Director
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Coordinate scheduling, logistics, and resources for assigned programs
- Track program budgets, timelines, and deliverables
- Serve as the primary point of contact for program participants and partners
- Prepare reports, presentations, and program status updates
- Support recruitment, onboarding, or training tied to program activities
- Maintain accurate program records and documentation
- Identify and help resolve logistical or operational issues
- Assist with grant reporting or compliance requirements where applicable
Required — and what would make a candidate excellent.
- Bachelor's degree or equivalent experience in a related field
- 2+ years of experience in program or project coordination
- Strong organizational and multitasking abilities
- Proficiency with office and scheduling software
- Experience in nonprofit, education, or healthcare program management
- Familiarity with grant or budget reporting
- Project management certification or coursework
Eight steps from download to publish.
- 01Open the Program Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Program Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Program Manager or Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How is a Program Coordinator different from a Project Coordinator?
- A Program Coordinator typically supports an ongoing set of related activities or services, while a Project Coordinator focuses on a single project with a defined start and end date.
- What industries commonly hire Program Coordinators?
- This role is common in nonprofits, education, healthcare, government, and other organizations that run structured, recurring programs.
Other documents in this neighbourhood.
Project Coordinator
A project coordinator supports project managers by tracking tasks, schedules, and deliverables across active projects.
Program Manager
A program manager oversees a portfolio of related projects, aligning them with organizational strategy and ensuring coordinated delivery.
Event Coordinator
An event coordinator plans and executes events from initial concept through on-site delivery, managing vendors, budgets, and timelines.
This Program Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.