Project Coordinator job description.
A project coordinator supports project managers by tracking tasks, schedules, and deliverables across active projects. They maintain documentation, coordinate communication between teams, and help ensure projects stay on time and within scope through organized administrative and logistical support.
The Project Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Project Coordinator Reports to: Project Manager or Program Manager
A project coordinator supports project managers by tracking tasks, schedules, and deliverables across active projects. They maintain documentation, coordinate communication between teams, and help ensure projects stay on time and within scope through organized administrative and logistical support.
- Maintain project schedules, task lists, and status reports
- Coordinate meetings, agendas, and follow-up action items
- Track project budgets and flag variances to the project manager
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Project Manager or Program Manager
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Maintain project schedules, task lists, and status reports
- Coordinate meetings, agendas, and follow-up action items
- Track project budgets and flag variances to the project manager
- Organize and maintain project documentation and file systems
- Communicate updates between stakeholders, vendors, and team members
- Monitor deliverable deadlines and escalate risks proactively
- Assist with resource scheduling and procurement coordination
- Support project managers in reporting to leadership and clients
Required — and what would make a candidate excellent.
- 2+ years of experience in project coordination or administrative support
- Strong organizational and multitasking abilities
- Proficiency with project management tools (e.g., Asana, MS Project, Smartsheet)
- Clear written and verbal communication skills
- Bachelor's degree in Business, Management, or related field
- CAPM certification or progress toward PMP
- Experience in a specific industry vertical (construction, IT, healthcare)
Eight steps from download to publish.
- 01Open the Project Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Project Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Project Manager or Program Manager) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What is the difference between a project coordinator and a project manager?
- A project coordinator provides administrative and logistical support to keep projects on track, while a project manager owns overall project strategy, budget, and outcomes.
- What certifications help a project coordinator advance?
- A CAPM certification is a common entry point, with many coordinators later pursuing a PMP as they move into project management roles.
Other documents in this neighbourhood.
Project Manager
A Project Manager plans, runs, and closes out cross-functional projects on time and on budget.
Program Coordinator
A Program Coordinator supports the planning, scheduling, and day-to-day administration of an organization's programs or initiatives.
Program Manager
A program manager oversees a portfolio of related projects, aligning them with organizational strategy and ensuring coordinated delivery.
This Project Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.