What's in this Project Manager job description template?

A one-paragraph role summary, 6 responsibilities phrased the way the work is actually done, 4 required qualifications, 3 preferred qualifications, a skills chip list, and a reporting line. All editable in Word and Google Docs.

Is this Project Manager JD legally reviewed?

The structure and language follow current US and AU hiring practice. The document is a professionally drafted starting point — adapt it for your jurisdiction, and have employment counsel review any clauses you add before publishing.

Should I include salary in a Project Manager job description?

In jurisdictions with pay-transparency law (e.g. NY, CA, CO, WA, and AU under fair-work changes), include a salary range. Elsewhere, a range still raises application quality and shortens screening — but pull numbers from a current source, not a template.

Can I use this for client hiring work?

Yes — the commercial licence covers fee-paying client engagements you control. You can also reuse the document inside your own organisation indefinitely. You may not resell the documents themselves.

ProJob description · mid

Project manager.

A Project Manager plans, runs, and closes out cross-functional projects on time and on budget. They are the single point of accountability for project outcomes and coordinate the people doing the work.

6 responsibilities·4 required + 3 preferred·US + AU

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HumanResourcely · Vol. I

Project Manager — Job Description

Role: Project Manager Reports to: Head of Delivery, PMO Lead, or Functional Director

1. Key responsibilities

Scope, plan, and budget projects with sponsor alignment
Run delivery — schedule, risks, dependencies, decisions
Communicate progress upward and across; manage stakeholder expectations

Full document with purchase or Library Pass

Composition

What's inside the document.

01Role summary

One-paragraph plain-English explanation of the role's outcome and scope.

02Responsibilities

6 responsibilities phrased the way the work is actually done.

03Required qualifications

4 qualifications a candidate must have to perform on day 30.

04Preferred qualifications

3 qualifications that would make a candidate excellent in year two.

05Skills

5 skill chips you can copy directly into your ATS.

06Reporting line

Head of Delivery, PMO Lead, or Functional Director

What you receive

A complete document set.

Word document (.docx) — fully editable
PDF — signature-ready
Google Docs — one-click copy to your Drive
12 months of updates to this document
Commercial-use licence for internal and client work

Responsibilities at a glance

The work, not the title.

Scope, plan, and budget projects with sponsor alignment
Run delivery — schedule, risks, dependencies, decisions
Communicate progress upward and across; manage stakeholder expectations
Identify and mitigate risks before they become issues
Close out projects with documented outcomes and lessons learned
Improve the team's PM practice and tooling over time

Qualifications

Required — and what would make a candidate excellent.

Required

5+ years of project management experience
Strong stakeholder management and written communication
Comfortable with PM tooling (Jira, Asana, MS Project, or equivalent)
Demonstrated track record of on-time delivery

Preferred

PMP, PRINCE2, or Agile certification
Industry-specific project experience
Cross-functional or international project leadership

Skills

PlanningRisk managementStakeholder communicationSchedule controlReporting

How to use this template

Eight steps from download to publish.

01Open the Project Manager job description in Word or your one-click Google Docs copy.
02Replace placeholders for company name, reporting line, and location with your specifics.
03Tighten the summary to one paragraph that names the team's outcome, not just the role.
04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
08Publish to your ATS, intranet, and external careers page.

When to use this template

The right document at the right moment.

Use this Project Manager job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.

The reporting line (Head of Delivery, PMO Lead, or Functional Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.

FAQ

Honest answers before you download.

What's in this Project Manager job description template?: A one-paragraph role summary, 6 responsibilities phrased the way the work is actually done, 4 required qualifications, 3 preferred qualifications, a skills chip list, and a reporting line. All editable in Word and Google Docs.
Is this Project Manager JD legally reviewed?: The structure and language follow current US and AU hiring practice. The document is a professionally drafted starting point — adapt it for your jurisdiction, and have employment counsel review any clauses you add before publishing.
Should I include salary in a Project Manager job description?: In jurisdictions with pay-transparency law (e.g. NY, CA, CO, WA, and AU under fair-work changes), include a salary range. Elsewhere, a range still raises application quality and shortens screening — but pull numbers from a current source, not a template.
Can I use this for client hiring work?: Yes — the commercial licence covers fee-paying client engagements you control. You can also reuse the document inside your own organisation indefinitely. You may not resell the documents themselves.

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