Wellness Coordinator job description.
A wellness coordinator runs the day-to-day activities of an organization's health and wellness program, from scheduling screenings and classes to promoting participation and tracking attendance. They act as the primary point of contact for employees or members with wellness questions and support the wellness director or HR team in delivering a consistent program calendar. The role blends administrative coordination with hands-on event and communication work.
The Wellness Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Wellness Coordinator Reports to: Wellness Director
A wellness coordinator runs the day-to-day activities of an organization's health and wellness program, from scheduling screenings and classes to promoting participation and tracking attendance. They act as the primary point of contact for employees or members with wellness questions and support the wellness director or HR team in delivering a consistent program calendar. The role blends administrative coordination with hands-on event and communication work.
- Coordinate and promote wellness events, health screenings, and fitness or nutrition classes
- Serve as the point of contact for employee or member wellness questions
- Maintain the wellness program calendar and communications, including newsletters and reminders
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
2 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Wellness Director
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Coordinate and promote wellness events, health screenings, and fitness or nutrition classes
- Serve as the point of contact for employee or member wellness questions
- Maintain the wellness program calendar and communications, including newsletters and reminders
- Track attendance and participation data and report results to the wellness director
- Coordinate logistics with vendors such as fitness instructors, nutritionists, and clinics
- Distribute and collect wellness surveys and incentive tracking materials
- Support onboarding of new participants into wellness programs
- Maintain wellness program records in compliance with privacy expectations
Required — and what would make a candidate excellent.
- Associate or bachelor's degree in health promotion, kinesiology, or a related field, or equivalent experience
- Experience coordinating events, programs, or administrative operations
- Strong organizational and follow-up skills
- Comfortable presenting to groups and communicating with employees at all levels
- Group fitness, nutrition, or wellness coaching certification
- Experience with wellness or benefits administration software
Eight steps from download to publish.
- 01Open the Wellness Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Wellness Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Wellness Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- Is this an entry-level role?
- It is typically an early-to-mid career role for someone with coordination or health-promotion experience, reporting up to a wellness director or HR manager.
- What tools does a wellness coordinator usually use?
- Common tools include benefits or wellness portals, survey software, and email or intranet platforms used to promote programs and track participation.
Other documents in this neighbourhood.
Benefits Specialist
A benefits specialist administers employee benefits programs, including health insurance, retirement plans, and leave policies.
HR Coordinator
An HR Coordinator supports the day-to-day administration of human resources programs, including onboarding, recordkeeping, and employee support.
Program Coordinator
A Program Coordinator supports the planning, scheduling, and day-to-day administration of an organization's programs or initiatives.
This Wellness Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.