PTO Policy Template
Paid time off policy with accrual, carryover, sick leave, and state-mandated minimums. US PTO policy — accrual, carryover, sick leave separation, state-mandated minimums. $49.
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Not legal advice — review with counsel before signing.
Document details
What's in the template
7 sections, ordered from setup → assessment → support → close.
- 1PTO accrual structure (front-loaded or accrual-based)
- 2Carryover and cap policies
- 3Sick leave separation (where state-mandated)
- 4Holiday observance
- 5Floating holidays and bereavement
- 6State-mandated sick leave compliance (15+ states + DC)
- 7Payout-at-termination handling
Who this is for
- →HR practitioners and people teams handling policies in US
- →Small-business owners running HR without a dedicated team
- →Managers preparing for a high-stakes employment conversation
- →Fractional HR consultants and PEO firms
- →In-house counsel partnering with HR on documentation
What you receive
- ✓Editable Microsoft Word (.docx) — open in Word, Pages, or Google Docs
- ✓PDF copy for archival + sharing
- ✓Google Doc-compatible export
- ✓Editorial guidance notes explaining each section
- ✓Single-buyer, lifetime commercial-use license
- ✓Free quarterly refreshes when law or best practice changes
- ✓Instant download — link emailed within seconds of payment
- ✓7-day refund window if the template isn't what you needed
Legal frameworks aligned
- Title VII of the Civil Rights Act 1964 — anti-discrimination
- Americans with Disabilities Act (ADA) — reasonable accommodation
- Family and Medical Leave Act (FMLA) — protected leave
- Fair Labor Standards Act (FLSA) — wage & hour
- State-specific final-pay rules (CA, CO, MA, MT — same-day)
Reference list — this template is designed to be defensible under these frameworks when used as intended. Not a substitute for counsel on a specific matter.
Frequently asked questions
Separate sick leave from PTO?
Required in many states (CA, CO, MA, OR, WA, NY and others). Combined PTO not allowed where sick leave is statutorily protected.
PTO payout at termination?
Required in CA, CO, IL, MT, NE, ND, and several others — earned vacation is treated as wages. Other states defer to company policy.
PTO Policy Template — $49
Editable .docx + .pdf + Google Doc. Instant download. Single-buyer lifetime license. Free quarterly refreshes.