Facilities and Maintenance Manager job description.
A facilities and maintenance manager oversees the upkeep, safety, and functionality of buildings and equipment. They manage maintenance staff and vendors, plan preventive maintenance schedules, and ensure facilities remain safe, compliant, and well-maintained within budget.
The Facilities and Maintenance Manager job description · $29
The full editable .docx — role summary, 9 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Facilities and Maintenance Manager Reports to: Director of Operations
A facilities and maintenance manager oversees the upkeep, safety, and functionality of buildings and equipment. They manage maintenance staff and vendors, plan preventive maintenance schedules, and ensure facilities remain safe, compliant, and well-maintained within budget.
- Oversee daily facility operations, repairs, and preventive maintenance
- Manage maintenance staff, contractors, and vendor relationships
- Develop and monitor maintenance schedules and budgets
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
9 responsibilities phrased the way the work is actually done.
5 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
6 skill chips you can copy directly into your ATS.
Director of Operations
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Oversee daily facility operations, repairs, and preventive maintenance
- Manage maintenance staff, contractors, and vendor relationships
- Develop and monitor maintenance schedules and budgets
- Ensure compliance with building codes, safety, and environmental regulations
- Respond to facility emergencies and coordinate rapid repairs
- Manage inventory of maintenance supplies, tools, and equipment
- Conduct regular facility inspections to identify needed repairs
- Coordinate renovation, construction, or capital improvement projects
- Maintain records of maintenance activities and compliance documentation
Required — and what would make a candidate excellent.
- High school diploma required; associate or bachelor's degree preferred
- 3-5+ years experience in facilities or maintenance management
- Working knowledge of building systems including HVAC, electrical, and plumbing
- Strong leadership and vendor management skills
- Familiarity with safety and building code regulations
- Certified Facility Manager (CFM) credential
- Experience with computerized maintenance management systems (CMMS)
- Budget management experience for multi-site facilities
Eight steps from download to publish.
- 01Open the Facilities and Maintenance Manager job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Facilities and Maintenance Manager job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Director of Operations) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What building systems knowledge is expected of this role?
- Employers typically expect working knowledge of HVAC, electrical, and plumbing systems, along with the ability to coordinate specialist contractors for complex repairs.
- Does this role require a specific certification?
- It's not always mandatory, but a Certified Facility Manager (CFM) credential is a common preferred qualification for larger or multi-site operations.
Other documents in this neighbourhood.
Facilities Manager
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio.
Maintenance Manager
A Maintenance Manager oversees the upkeep, repair, and reliability of a facility's equipment, systems, and grounds.
General Maintenance Technician
A general maintenance technician performs routine repairs and preventive maintenance on a facility's building systems, equipment, and grounds.
This Facilities and Maintenance Manager job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.