Facility Manager job description.
A Facility Manager oversees the maintenance, safety, and operational efficiency of a building or campus. They manage vendor contracts, coordinate repairs and preventive maintenance, ensure regulatory compliance, and oversee facility budgets to keep the physical environment safe, functional, and cost-effective for occupants.
The Facility Manager job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Facility Manager Reports to: Director of Facilities or Operations Director
A Facility Manager oversees the maintenance, safety, and operational efficiency of a building or campus. They manage vendor contracts, coordinate repairs and preventive maintenance, ensure regulatory compliance, and oversee facility budgets to keep the physical environment safe, functional, and cost-effective for occupants.
- Oversee daily building operations, maintenance, and repairs
- Manage vendor and contractor relationships for services such as HVAC, cleaning, and security
- Develop and monitor preventive maintenance schedules
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Director of Facilities or Operations Director
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Oversee daily building operations, maintenance, and repairs
- Manage vendor and contractor relationships for services such as HVAC, cleaning, and security
- Develop and monitor preventive maintenance schedules
- Ensure compliance with safety, fire, and building code regulations
- Manage the facility budget and track operating expenses
- Respond to emergency maintenance issues and coordinate resolution
- Plan and oversee facility renovations or space reconfigurations
- Supervise maintenance and custodial staff as applicable
Required — and what would make a candidate excellent.
- Bachelor's degree in facilities management, business, or related field preferred
- 3-5 years of experience in facilities or property management
- Knowledge of building systems including HVAC, electrical, and plumbing
- Strong vendor management and budgeting skills
- Certified Facility Manager (CFM) credential
- Experience managing multi-site facilities
- Familiarity with computerized maintenance management systems (CMMS)
Eight steps from download to publish.
- 01Open the Facility Manager job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Facility Manager job description any time you are opening or reopening a seat at this level. The senior band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Director of Facilities or Operations Director) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- What's the difference between a Facility Manager and a Facilities Manager?
- The titles are typically used interchangeably and describe the same core responsibilities of overseeing building operations and maintenance.
- Does this role require technical trade skills?
- Deep hands-on trade skills aren't usually required, but strong working knowledge of building systems is important for managing vendors and troubleshooting issues.
Other documents in this neighbourhood.
Facilities Manager
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio.
Facilities Director
A facilities director oversees the maintenance, safety, and operational efficiency of an organization's physical properties and infrastructure.
Maintenance Manager
A Maintenance Manager oversees the upkeep, repair, and reliability of a facility's equipment, systems, and grounds.
This Facility Manager job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.