Maintenance Coordinator job description.
A maintenance coordinator schedules and tracks maintenance work orders, coordinating technicians, vendors, and parts to keep facilities or equipment running smoothly. They maintain maintenance records, monitor preventive maintenance schedules, and act as the communication link between requesters, technicians, and management. The role requires strong organizational skills and the ability to prioritize competing maintenance requests.
The Maintenance Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Maintenance Coordinator Reports to: Facilities Manager
A maintenance coordinator schedules and tracks maintenance work orders, coordinating technicians, vendors, and parts to keep facilities or equipment running smoothly. They maintain maintenance records, monitor preventive maintenance schedules, and act as the communication link between requesters, technicians, and management. The role requires strong organizational skills and the ability to prioritize competing maintenance requests.
- Create, assign, and track maintenance work orders through completion
- Schedule preventive maintenance tasks and coordinate technician availability
- Coordinate with vendors and contractors for outside repair work
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
2 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Facilities Manager
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Create, assign, and track maintenance work orders through completion
- Schedule preventive maintenance tasks and coordinate technician availability
- Coordinate with vendors and contractors for outside repair work
- Order and track parts, supplies, and equipment needed for maintenance tasks
- Maintain accurate maintenance records and equipment history
- Communicate maintenance status updates to requesters and management
- Prioritize urgent or safety-related maintenance requests
- Support budget tracking for maintenance materials and outside services
Required — and what would make a candidate excellent.
- High school diploma or equivalent; technical or associate degree a plus
- Experience coordinating work orders, scheduling, or facility operations
- Strong organizational and multitasking skills
- Proficiency with maintenance management or work order software
- Experience in facilities, property, or industrial maintenance environments
- Basic knowledge of building systems (HVAC, electrical, plumbing)
Eight steps from download to publish.
- 01Open the Maintenance Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Maintenance Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Facilities Manager) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- Does a maintenance coordinator perform hands-on repairs?
- Generally no; the role focuses on scheduling, tracking, and coordinating maintenance work rather than performing repairs, which are handled by technicians.
- What software should candidates be familiar with?
- List your organization's computerized maintenance management system (CMMS) or work order platform, since prior experience with similar tools shortens onboarding.
Other documents in this neighbourhood.
Facilities Manager
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio.
Maintenance Manager
A Maintenance Manager oversees the upkeep, repair, and reliability of a facility's equipment, systems, and grounds.
Maintenance Technician
A maintenance technician performs routine and emergency repairs on facility systems, equipment, and structures to keep operations running safely and efficiently.
This Maintenance Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.