Production Assistant job description.
A Production Assistant supports film, video, or media production teams with logistical and administrative tasks on set and in the office. They help coordinate schedules, manage equipment and supplies, and assist crew members to keep productions running smoothly and on time.
The Production Assistant job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Production Assistant Reports to: Production Coordinator or Producer
A Production Assistant supports film, video, or media production teams with logistical and administrative tasks on set and in the office. They help coordinate schedules, manage equipment and supplies, and assist crew members to keep productions running smoothly and on time.
- Assist producers, directors, and crew with daily production tasks
- Set up, transport, and organize equipment and production materials
- Coordinate call sheets, schedules, and crew communications
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
2 qualifications that would make a candidate excellent in year two.
6 skill chips you can copy directly into your ATS.
Production Coordinator or Producer
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Assist producers, directors, and crew with daily production tasks
- Set up, transport, and organize equipment and production materials
- Coordinate call sheets, schedules, and crew communications
- Manage set logistics, including crowd control and traffic on location
- Run errands and source supplies needed for production
- Support talent and crew with basic needs during filming
- Assist with wrap tasks, equipment returns, and location cleanup
- Maintain production documentation and paperwork
Required — and what would make a candidate excellent.
- High school diploma or equivalent; film/media coursework a plus
- Strong organizational and multitasking skills
- Ability to work long, irregular hours including nights and weekends
- Valid driver's license and reliable transportation
- Prior on-set or internship experience in film/TV production
- Familiarity with production software and scheduling tools
Eight steps from download to publish.
- 01Open the Production Assistant job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Production Assistant job description any time you are opening or reopening a seat at this level. The entry band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Production Coordinator or Producer) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- Is prior industry experience required?
- No, this is typically an entry-level role and is often used as a stepping stone into production careers.
- What hours should candidates expect?
- Production assistants should expect long, irregular shifts including early mornings, nights, and weekends based on shooting schedules.
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This Production Assistant job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.