Facility Management Manager job description.
A Facility Management Manager oversees the upkeep, safety, and operational efficiency of an organization's buildings and grounds. They manage maintenance staff and contractors, plan preventive maintenance programs, and ensure facilities comply with safety codes and budget requirements.
The Facility Management Manager job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Facility Management Manager Reports to: Director of Facilities or Chief Operating Officer
A Facility Management Manager oversees the upkeep, safety, and operational efficiency of an organization's buildings and grounds. They manage maintenance staff and contractors, plan preventive maintenance programs, and ensure facilities comply with safety codes and budget requirements.
- Oversee day-to-day facility operations, maintenance, and repairs
- Develop and manage preventive maintenance schedules and programs
- Supervise maintenance staff and coordinate outside contractors
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Director of Facilities or Chief Operating Officer
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Oversee day-to-day facility operations, maintenance, and repairs
- Develop and manage preventive maintenance schedules and programs
- Supervise maintenance staff and coordinate outside contractors
- Manage facility budgets, vendor contracts, and capital projects
- Ensure compliance with building codes, safety, and environmental regulations
- Respond to facility emergencies and coordinate rapid resolution
- Conduct regular inspections to identify maintenance needs
- Support space planning and facility improvement projects
Required — and what would make a candidate excellent.
- 5+ years of facilities management or building operations experience
- Bachelor's degree in facilities management, engineering, or related field preferred
- Working knowledge of building systems (HVAC, electrical, plumbing)
- Strong vendor and budget management skills
- Certified Facility Manager (CFM) credential
- Experience managing multi-site facilities
- Knowledge of sustainability or energy efficiency programs
Eight steps from download to publish.
- 01Open the Facility Management Manager job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Facility Management Manager job description any time you are opening or reopening a seat at this level. The senior band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Director of Facilities or Chief Operating Officer) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How is this role different from a Facilities Manager?
- The titles are frequently used interchangeably; some organizations use 'Facility Management Manager' to describe oversight of a facilities team or multiple sites rather than a single building.
- Does this role require technical trade certifications?
- Not typically, since the role is primarily managerial, but working knowledge of building systems and safety codes is expected, and a Certified Facility Manager credential is a common differentiator.
Other documents in this neighbourhood.
Facility Manager
A Facility Manager oversees the maintenance, safety, and operational efficiency of a building or campus.
Facilities Manager
A Facilities Manager oversees the maintenance, safety, and operational efficiency of a building or property portfolio.
Facilities Director
A facilities director oversees the maintenance, safety, and operational efficiency of an organization's physical properties and infrastructure.
This Facility Management Manager job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.