Project Management Coordinator job description.
A Project Management Coordinator supports project managers by tracking schedules, budgets, and deliverables across active projects. They maintain documentation, coordinate communication among stakeholders, and help ensure projects stay on time and within scope.
The Project Management Coordinator job description · $29
The full editable .docx — role summary, 8 worked responsibilities, qualifications, and skills, formatted for your letterhead. Delivered to your inbox within 24 hours — usually instantly.
Role: Project Management Coordinator Reports to: Project Manager or Program Manager
A Project Management Coordinator supports project managers by tracking schedules, budgets, and deliverables across active projects. They maintain documentation, coordinate communication among stakeholders, and help ensure projects stay on time and within scope.
- Maintain project schedules, timelines, and milestone tracking
- Coordinate meetings, agendas, and follow-up action items
- Track project budgets, expenses, and resource allocation
What's inside the document.
One-paragraph plain-English explanation of the role's outcome and scope.
8 responsibilities phrased the way the work is actually done.
4 qualifications a candidate must have to perform on day 30.
3 qualifications that would make a candidate excellent in year two.
5 skill chips you can copy directly into your ATS.
Project Manager or Program Manager
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
The work, not the title.
- Maintain project schedules, timelines, and milestone tracking
- Coordinate meetings, agendas, and follow-up action items
- Track project budgets, expenses, and resource allocation
- Prepare and update project documentation and status reports
- Facilitate communication between project teams and stakeholders
- Identify scheduling conflicts or risks and escalate as needed
- Support procurement, vendor coordination, and contract tracking
- Assist with onboarding new team members to project processes
Required — and what would make a candidate excellent.
- Bachelor's degree in business, management, or related field
- 2+ years of experience in project coordination or administration
- Proficiency with project management software
- Strong organizational and multitasking skills
- CAPM or PMP certification
- Experience in construction, IT, or professional services projects
- Advanced proficiency with Microsoft Excel or project reporting tools
Eight steps from download to publish.
- 01Open the Project Management Coordinator job description in Word or your one-click Google Docs copy.
- 02Replace placeholders for company name, reporting line, and location with your specifics.
- 03Tighten the summary to one paragraph that names the team's outcome, not just the role.
- 04Edit the responsibilities to match the actual scope of the seat — aim for 6 to 8 items, not 12.
- 05Separate required qualifications from preferred. Required is what a candidate must have to do the work on day 30; preferred is what would make them excellent in year two.
- 06Add salary range guidance using BLS, Payscale, or your own band data — do not copy generic figures.
- 07Have the hiring manager and one peer read it. Cut anything that wouldn't survive a candidate question.
- 08Publish to your ATS, intranet, and external careers page.
The right document at the right moment.
Use this Project Management Coordinator job description any time you are opening or reopening a seat at this level. The mid band sets the calibration — copy the document, tighten it to your specific scope, and circulate to the hiring panel before the first interview.
The reporting line (Project Manager or Program Manager) and skills list are starting points. Override either if your org structure or stack differs from the norm — the template is a draft, not a contract.
Honest answers before you download.
- How does this role differ from a Project Manager?
- A coordinator supports scheduling, documentation, and communication tasks, while a Project Manager holds overall accountability for project outcomes and decision-making.
- Is certification required for this position?
- Certification is not typically required for entry into this role, though a CAPM credential can strengthen a candidate's qualifications.
Other documents in this neighbourhood.
Project Coordinator
A project coordinator supports project managers by tracking tasks, schedules, and deliverables across active projects.
Project Manager
A Project Manager plans, runs, and closes out cross-functional projects on time and on budget.
Program Coordinator
A Program Coordinator supports the planning, scheduling, and day-to-day administration of an organization's programs or initiatives.
This Project Management Coordinator job description is a professionally drafted starting point for your hiring process and is not legal advice. Hiring practice varies by jurisdiction (e.g. pay-transparency laws differ across US states and AU jurisdictions). Adapt this document for your specific location and have employment counsel review any clauses you add before publishing. Salary varies by region, employer type, and experience. Reference BLS or current industry surveys for ranges. Full disclaimer.