BYOD (bring your own device) sits outside this form. Use a BYOD acknowledgement and security policy instead. Most workplaces don't allow BYOD for primary work devices for security reasons.

Who owns the asset register?

IT typically owns it; HR cross-references at offboarding. The form has the asset-ID field that links both systems.

Do remote workers need extra equipment?

Often yes — second monitor, ergonomic chair, headset. Reference the remote-work policy for the standard remote kit.

ProHR form · equipment

Equipment request form.

An equipment-request form for new starters or replacements — laptop, monitor, ergonomic kit, phone. Approval flow on the form, asset register linked.

1 pages·360 words·US + AU·Updated 8 May

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HumanResourcely · Vol. I

Equipment request form

EQUIPMENT REQUEST FORM — [Company Name] Requestor: ________________________ ID: ____________ Role: ________________________ Location: ____________ Reason: [ ] New starter [ ] Replacement [ ] Upgrade ITEMS REQUESTED | Item | Standard / Spec | Quantity | Justification (if non-standard) | |------|------------------|----------|--------------------------------| | ____ | _____________ | _____ | _________________________ |…

Full document with purchase or Library Pass

Composition

What's inside the document.

01Requestor details

Name, employee ID, role, manager, location, reason (new starter / replacement / upgrade).

02Items requested

Standard kit (laptop, monitor) or specific spec. Reference the IT standard-kit policy.

03Justification

Why these items, why this spec. Required for non-standard requests.

04Approval & budget

Manager approval, cost-centre charge, IT confirmation that the item is in stock or orderable.

05Asset register

Asset ID assigned on issue; tracked back to the employee for return on departure.

06Return on departure

Reference to the equipment-return procedure when the employee leaves.

What you receive

A complete document set.

Word document (.docx) — fully editable
PDF — fillable signature-ready
Google Docs — one-click copy to your Drive
12 months of updates to this form
Commercial-use licence for internal and client work

Ships in:.docx.pdfGoogle Docs

Formats explained

Three formats, one document.

Word document (.docx) — fully editable
PDF — signature-ready
Google Docs — one-click copy to your Drive

How to use this template

5 steps from download to use.

01Complete the form when a new starter is hired or existing equipment needs replacement.
02Reference the IT standard-kit policy; flag any deviations with justification.
03Submit to manager and IT for approval and stock check.
04On issue, asset ID is recorded against the employee in the asset register.
05On departure, reference this form in the equipment-return checklist.

When to use this template

The right document at the right moment.

Use for every equipment issue — new starters, replacements, upgrades. The form is the audit trail and feeds the asset register.

For BYOD arrangements, use the BYOD acknowledgement instead. For monitor or ergonomic-kit upgrades only, a simplified version of this form is enough.

FAQ

Honest answers before you download.

What about BYOD?: BYOD (bring your own device) sits outside this form. Use a BYOD acknowledgement and security policy instead. Most workplaces don't allow BYOD for primary work devices for security reasons.
Who owns the asset register?: IT typically owns it; HR cross-references at offboarding. The form has the asset-ID field that links both systems.
Do remote workers need extra equipment?: Often yes — second monitor, ergonomic chair, headset. Reference the remote-work policy for the standard remote kit.