Job offer letter.
A concise job offer letter for simpler hiring loops — confirms the role, start date, and headline compensation without the full set of legal clauses. Pair with a separate employment contract.
Dear [Candidate Name], We are pleased to confirm our offer of the role of [Job Title] at [Company Name], commencing [Start Date]. Your starting base salary will be [Amount] per [pay cycle]. The full terms of your employment are set out in the employment contract you will receive on acceptance of this offer. Please confirm your acceptance by [Acceptance Deadline] by signing below and returning a copy to [Email]…
What's inside the document.
Company letterhead, candidate name, date of issue, reference number.
Plain-English confirmation that you are offering the role — title, team, start date.
Base salary and pay frequency. Optional reference to a separate compensation schedule for variable pay.
Acceptance instructions, deadline for response, and how to ask questions.
Pointer to the employment contract and onboarding pack the candidate will receive on acceptance.
Acceptance signature block for the candidate and the company signatory.
A complete document set.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
- 12 months of updates to this document
- Commercial-use licence for internal and client work
Three formats, one document.
- Word document (.docx) — fully editable
- PDF — signature-ready
- Google Docs — one-click copy to your Drive
6 steps from download to use.
- 01Open the job offer letter and replace company-name and signatory placeholders.
- 02Add the role title, team, and proposed start date.
- 03Fill in the base salary and pay frequency.
- 04Set the acceptance deadline — typically 5 to 10 business days from issue.
- 05Confirm the reference to the employment contract you will issue on acceptance.
- 06Send to e-sign or print on letterhead. Pair with the employment contract template when the candidate accepts.
The right document at the right moment.
Use this letter when the hiring loop is informal and you want to confirm the offer fast — typically for individual-contributor hires below the executive level. It is shorter than the full employment offer letter and is paired with a separate employment contract issued on acceptance.
For senior hires, regulated industries, or jurisdictions where a single offer letter has legal weight (most US states), use the full employment offer letter template instead.
Honest answers before you download.
- Is this enough on its own?
- No. This is a confirmation-of-offer letter intended to be paired with an employment contract on acceptance. For a stand-alone offer document use the full employment offer letter template.
- Should I include benefits?
- Not in this letter. Benefits are described in the employment contract or a separate benefits summary you attach. The job offer letter keeps to the headline terms a candidate needs to say yes.
- What deadline should I give for acceptance?
- 5 to 10 business days is standard for individual-contributor roles. Senior roles often warrant more time; emergency-fill roles less. Set the deadline in writing so neither side carries ambiguity.
This job offer letter template is a professionally drafted starting point and is not legal advice. The clauses follow current US and AU practice; adapt the document for your specific jurisdiction and have qualified counsel review any clauses you add before signing or distributing. Full disclaimer.